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Evidence Guide: CHCMGT601B - Contribute to effective governance in the community sector

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

CHCMGT601B - Contribute to effective governance in the community sector

What evidence can you provide to prove your understanding of each of the following citeria?

Ensure clarity of role and responsibilities of governing body

  1. Identify governing body role and responsibilities in relation to organisation's compliance with own objectives and legislative/regulatory requirements, financial performance and solvency, policy development and/or ratification, risk management and internal management
  2. Focus on strategic direction to maintain integrity of organisation's purpose and activities
  3. At all times act reasonably, in the interests of the organisation and its stakeholders, independently of any other group or organisation
  4. Maintain equal responsibility for the actions and decisions of the governing body
  5. Where involved in operation decisions and matters, maintain clear distinction between role at strategic and operational levels
  6. Where appropriate, contribute to definition of roles, responsibilities and terms of reference of sub-committees and individual members of governing body
Identify governing body role and responsibilities in relation to organisation's compliance with own objectives and legislative/regulatory requirements, financial performance and solvency, policy development and/or ratification, risk management and internal management

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Focus on strategic direction to maintain integrity of organisation's purpose and activities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

At all times act reasonably, in the interests of the organisation and its stakeholders, independently of any other group or organisation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain equal responsibility for the actions and decisions of the governing body

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Where involved in operation decisions and matters, maintain clear distinction between role at strategic and operational levels

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Where appropriate, contribute to definition of roles, responsibilities and terms of reference of sub-committees and individual members of governing body

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain compliance of organisation

  1. Monitor organisation's performance and address any issues relating to compliance with own governing document, financial solvency, legislative/regulatory and, where appropriate licensing/accreditation requirements
  2. Monitor and review organisation policies, procedures and reporting mechanisms to ensure ongoing compliance, especially in relation to changing requirements
  3. Monitor any fund raising activities and donations to ensure compliance with relevant requirements
  4. Review changing trends in the community sector to ensure organisation's ongoing adherence to and leadership in promoting and applying underpinning philosophy and approaches
Monitor organisation's performance and address any issues relating to compliance with own governing document, financial solvency, legislative/regulatory and, where appropriate licensing/accreditation requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor and review organisation policies, procedures and reporting mechanisms to ensure ongoing compliance, especially in relation to changing requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor any fund raising activities and donations to ensure compliance with relevant requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review changing trends in the community sector to ensure organisation's ongoing adherence to and leadership in promoting and applying underpinning philosophy and approaches

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review and maintain organisation systems, policies and procedures

  1. Set and maintain relevant systems of financial control, internal control, performance reporting and policies and procedures
  2. Put in place and ensure implementation of system for regular review of organisation's internal policies, systems and controls to ensure their effectiveness
  3. Where appropriate set up quality assurance/audit practices, processes and personnel
Set and maintain relevant systems of financial control, internal control, performance reporting and policies and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Put in place and ensure implementation of system for regular review of organisation's internal policies, systems and controls to ensure their effectiveness

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Where appropriate set up quality assurance/audit practices, processes and personnel

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage risk

  1. Identify and assess risks facing the organisation, staff, users and other stakeholders, and take appropriate steps to minimise exposure to risk
  2. Avoid undertaking activities which may place at undue risk organisation's users, beneficiaries, volunteers, staff, property, assets or reputation
  3. Obtain advice from appropriate authorities if required in relation to matters where there may be material risk to the organisation or where trustees may be in breach of their duties
  4. As a member of the governing body, take ultimate responsibility for dealing with and managing conflicts that may arise within or on behalf of the organisation
  5. Put in place policy and procedures to enable confidential reporting of matters of concern, such as misconduct, misuse of funds, mis-management and risks to the organisation or its stakeholders
Identify and assess risks facing the organisation, staff, users and other stakeholders, and take appropriate steps to minimise exposure to risk

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Avoid undertaking activities which may place at undue risk organisation's users, beneficiaries, volunteers, staff, property, assets or reputation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain advice from appropriate authorities if required in relation to matters where there may be material risk to the organisation or where trustees may be in breach of their duties

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

As a member of the governing body, take ultimate responsibility for dealing with and managing conflicts that may arise within or on behalf of the organisation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Put in place policy and procedures to enable confidential reporting of matters of concern, such as misconduct, misuse of funds, mis-management and risks to the organisation or its stakeholders

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure principles of access, equity and inclusion are promoted and applied

  1. Set strategies and action plans to support organisation's achievement of access, equity and inclusion objectives
  2. Monitor and review organisation's application of principles of access, equity and inclusion in relation to:
Set strategies and action plans to support organisation's achievement of access, equity and inclusion objectives

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor and review organisation's application of principles of access, equity and inclusion in relation to:

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

identification and assessment of needs to be met

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

allocation of resources and provision of services

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

membership of governing body and any asub-committees

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

staff recruitment, selection, training and conditions of service

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

communication with stakeholders and public

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

accessibility of meetings and communications

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

purchase/procurement of goods and services

  1. Where organisation is set up to service a specific section of the community, ensure this is clear and that principles of access, equity and inclusion are interpreted and applied in a manner appropriate to organisation objectives
Where organisation is set up to service a specific section of the community, ensure this is clear and that principles of access, equity and inclusion are interpreted and applied in a manner appropriate to organisation objectives

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contribute to maintaining functional governing body

  1. Contribute to regular review of effectiveness of governing body
  2. Contribute to recruitment and selection of new members of governing body
  3. Contribute to ongoing strategic review of organisation's work as a basis for constructive change and innovation
  4. Ensure all staff, volunteers and agents have clear and sufficient delegated authority to discharge their duties effectively, where necessary within clearly identified limits relating to budgetary and/or other matters
Contribute to regular review of effectiveness of governing body

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contribute to recruitment and selection of new members of governing body

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contribute to ongoing strategic review of organisation's work as a basis for constructive change and innovation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure all staff, volunteers and agents have clear and sufficient delegated authority to discharge their duties effectively, where necessary within clearly identified limits relating to budgetary and/or other matters

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain integrity of governance

  1. Ensure any benefit from involvement in governance of the organisation is within what is allowable by law and in the interests of the organisation
  2. Identify and promptly declare any actual or potential conflict of interest and, if necessary, offer to resign from position of governance
  3. Follow organisation guidelines for declaration of personal gifts or hospitality received in relation to organisation's business or from personnel or organisations connected with the organisation
  4. Maintain open communication and consultation between the organisation and its stakeholders to ensure:
Ensure any benefit from involvement in governance of the organisation is within what is allowable by law and in the interests of the organisation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and promptly declare any actual or potential conflict of interest and, if necessary, offer to resign from position of governance

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Follow organisation guidelines for declaration of personal gifts or hospitality received in relation to organisation's business or from personnel or organisations connected with the organisation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain open communication and consultation between the organisation and its stakeholders to ensure:

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

key stakeholders are encouraged to engage in planning and decision-making processes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

stakeholder views are taken into account in decision-making

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

stakeholders are informed and consulted on relevant plans and proposed developments

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

feedback and complaints from stakeholders are processed appropriately

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

organisation governance, performance, impacts and outcomes are openly reported to stakeholders

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment Guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate this unit of competency:

The individual being assessed must provide evidence of specified essential knowledge as well as skills

This unit is most appropriately assessed in a work context or in a simulated workplace and under the normal range of workplace conditions

It is recommended that assessment take place on more than one occasion

Access and equity considerations:

All workers in community services should be aware of access, equity and human rights issues in relation to their own area of work

All workers should develop their ability to work in a culturally diverse environment

In recognition of particular issues facing Aboriginal and Torres Strait Islander communities, workers should be aware of cultural, historical and current issues impacting on Aboriginal and Torres Strait Islander people

Assessors and trainers must take into account relevant access and equity issues, in particular relating to factors impacting on Aboriginal and/or Torres Strait Islander clients and communities

Context of and specific resources for assessment:

This unit can be assessed independently, however holistic assessment practice with other community services units of competency is encouraged

Where assessment is conducted within the workplace there are no resource implications above those normally available in the workplace

Method of assessment:

Demonstration of competency within the working environment to learn from others and reflect on performance

Where there is not an opportunity to cover all relevant aspects in the work environment, the remainder should be assessed through realistic simulations, projects, previous relevant experience or oral questioning on 'What if?' scenarios

Observation of processes and procedures, oral and/or written questions on Essential knowledge and skills and consideration of required attitudes

Where performance is not directly observed and/or is required to be demonstrated over a period of time and/or in a number of locations, any evidence should be authenticated by colleagues, supervisors, clients or other appropriate persons

Required Skills and Knowledge

This describes the essential skills and knowledge and their level required for this unit.

Essential knowledge:

The candidate must be able to demonstrate essential knowledge required to effectively do the task outlined in elements and performance criteria of this unit, manage the task and manage contingencies in the context of the identified work role

These include knowledge of:

Compliance requirements and issues facing the organisation

Governance functions and integrity in community sector organisations

Organisation's policies, procedures and system of internal control and performance reporting

Organisation's strategic direction as described in its vision, mission and values and supporting strategic planning documentation

Principles and practices of effective governance, in particular applying to organisations in the community sector

Principles of access, equity and inclusion and their specific application in relation to community sector organisation/s

Risks facing an organisation in the community sector and associated risk assessment and management policies, procedures and measures

Roles and responsibilities of governing body/ies in community sector organisations

Understanding of key issues in organisation management, relating to:

human resource management

financial management

resource and asset management

change management

contract management

collaborative partnerships in community sector work

Essential skills:

It is critical that the candidate demonstrate the ability to:

Contribute effectively to governance of a community sector organisation

Maintain personal integrity in participation in governance of community sector organisation

Provide leadership to support governance of an organisation functioning in the community sector

Support stakeholder consultation and engagement in community sector organisation

In addition, the candidate must be able to effectively do the task outlined in elements and performance criteria of this unit, manage the task and manage contingencies in the context of the identified work role

These include the ability to:

Demonstrate application of skills in:

communication

critical thinking

negotiation

problem solving

Provide leadership to identify, promote and address environmental responsibility and sustainable practice issues

Range Statement

The Range Statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Add any essential operating conditions that may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts.

Principles of effective governance include:

Application of high ethical standards and integrity and processes for dealing with any conflict of interest

Clarity of governance functions and responsibilities and effective discharge of these

Collective responsibility and accountability for monitoring and ensuring organisation compliance and performance

Effective leadership and control of an organisation to ensure setting of appropriate strategic directions, delivery of identified services/objectives and upholding of identified values

Identified functions of sub-committees, officers, staff and other agents, delegated authorities and performance monitoring

Open, responsive communication and consultation with and accountability to users, beneficiaries, members, partners and other stakeholders

Regular review of organisation and governing body and appropriate renewal to ensure ongoing effectiveness

Governing body role must include, but is not limited to:

Accepting responsibility in law for actions and decisions of governing body

Agreeing or ratifying all policies and decisions on matter that may create significant risk to organisation

Dealing with appointment and, if necessary, dismissal of organisation's chief executive

Ensuring compliance with organisation's purposes, values and governing documentation

Ensuring organisation's compliance with all relevant laws, regulations and requirements of regulators

Ensuring organisation's solvency, financial strength and good performance

Ensuring organisation's vision, mission, values, activities and objectives are aligned

Setting and maintaining framework of delegation and internal controls

Setting or approving policies, plans and budgets to achieve identified objectives and monitoring performance against them